Video Surveillance Policy

Revisions Adopted by President's Cabinet 9/27/19
Adopted by President’s Cabinet 2-28-17

I. Purposes of Policy

East Georgia State College (the College) is committed to maintaining the safety and security of faculty, staff, and students of the College and visitors to the College. 学院亦致力维持一个有利于优质教育的环境， individual privacy, diversity, and freedom of expression. This policy provides guidelines 对于视频监控技术的使用，在某种程度上保证了这些目的 are achieved. This policy also formalizes procedures for the installation, monitoring, storage, dissemination and destruction of video surveillance records.

II. Application of the Policy. 

The policy applies to all faculty, staff, students, and partners of East Georgia State College and visitors to the College.

III. Definitions

These definitions apply to this policy:

1. 1. Public Area: Areas where a reasonable expectation of privacy is not violated by recording acts that may normally be openly observed. This area includes, but is not limited to, campus 场地，学术走廊，教室，图书馆，自习室，工作区域，除了 私人办公室，公共聚集区在住宅楼和学生 会所，门廊，甲板，健身室，健身中心，游戏室，运动训练 room, alleys, vending areas, service drives, and streets, athletic fields, audience 座位，现金处理区，餐饮设施，走廊，实验室，装货码头， sidewalks, other pedestrian walkways, parking lots, retail establishments, rooftops, and safes.
   2. Private Area: Areas in which there is a reasonable expectation that a user's behavior may not be openly observed. This includes, but is not limited to, areas where an individual might 换衣服，宿舍房间，浴室，淋浴区，更衣室和更衣 rooms, individual dormitory rooms, kitchen work areas and private office spaces. An area which is public shall not be deemed to be a private area solely because there is only one person in that area at a particular point in time.
   3. Video Surveillance Technology (VST): Any system, camera, technology device, communications device, or process, used along 或与网络结合，以收集、监控、记录、 或储存一幅或多幅学院设施和/或学院设施内人员的图像. Images captured by video surveillance technology may be real-time or preserved for review at a later date. Closed Circuit Television Technology is one form of video surveillance technology.
   4. Authorized Personnel: The President, the Director of Public Safety/Chief of Police, the Vice President for Information Technology and/or his or her designees, or any other individual specifically authorized in writing by the President or the Director of Public Safety/Chief of Police.

IV. Guidelines

本学院的主要目的，是透过威慑，促进一个安全的环境 illegal and acts in violation of College or University System of Georgia policy; and to assist in the identification of individuals who commit acts in violation of law or policy. These guidelines shall be interpreted in a manner consistent with those purposes.

V. Trained Personnel:

All College personnel involved in the supervision, application, use or monitoring of VST will receive training appropriate for their role in the technical, legal and ethical parameters of appropriate camera use, access restrictions, and storage and 检索指南，收到本政策的副本并提供书面确认 that each has read and understood its contents.

VI. VST Installation and Placement

公共安全总监/警察局长，与副总统协商后 ，应向主席提出适当的建议 放置VST时，注意确保视野周边位置固定 cameras conforms to this policy. The Director of Public Safety/Chief of Police will 也接受来自学院社区成员的意见和建议 camera locations. In proposing camera locations, the Director of Public Safety/Chief of Police and the Vice President for Information Technology shall be guided by the following:

1. 1. Public Areas. VST may be carried out in public areas.
   2. Private Areas. VST shall not be conducted in private areas. Any exceptions to this rule must be approved by the President. Exceptions may include, but are not limited to, use of VST in areas where monetary transactions occur or where the use of CCTV is needed to safeguard money or supplies from theft, destruction or tampering; or where needed to preserve food safety.
   3. Notice of Surveillance. Signs shall be displayed prominently in public areas covered by VST informing the users of those areas of the usage of VST in those areas. The signage shall include the phone number of the EGSC Police Department, to answer questions about the VST and this policy. For exterior cameras, signs will be posted prominently and in close proximity to the VST. For interior cameras, signs will be placed at or near each entrance to the places being monitored.
   4. Placement is Not Guarantee of Continual Surveillance. 这一政策的存在并不意味着或保证摄像机将受到监控 in real time 24 hours a day, seven days a week.

VII. Director of Public Safety/Chief of Police Monitors Installation, Compliance and Complaints

1. 1. Changes in Law or Security Practices. The Director of Public Safety/Chief of Police shall monitor developments in the law 在安全行业实践中，使VST的放置和使用保持一致 with accepted practices and complies with applicable law.
   2. Installation. The Director of Public Safety/Chief of Police shall oversee the installation of all VST, in consultation with the Vice-President for Information Technology. Requests to change the view of individual cameras shall be made, in writing, to the Director of Public Safety/Chief of Police. In consultation with the Vice President of Information 技术人员和/或其指定人员，公共安全总监/警察局长 will make a determination on the camera view and advise the requestor.
   3. Objections to Camera Placement. If any written complaint is made about the location or manner of use of VST at the 学院，应遵循以下程序:公共安全主任/主任 of Police will review complaints. The Director of Public Safety/Chief of Police will 确定安全的潜在利益是否大于安全 any likely infringement of individual privacy. In light of this determination, the 公共安全总监/警察局长将向总统提出建议 regarding disposition of the complaint. Once a final decision regarding the complaint is reached, the complainant will be notified, in writing, of that decision. While not always possible, every attempt should be made to finalize decisions regarding 在收到有关视频监控地点的投诉后十(10)个工作日内 of the complaint.
   4. Dissemination of the Policy. 公共安全署长/警务处处长应合理地复印本政策 available to College personnel, maintain a copy of this policy on the EGSC Police 部门网站，维护所有VST的位置信息，并提供建议 departments on the appropriate application of VST as needed.

VIII. Monitoring.

所有参与公共区域视频监控的学院员工将履行他们的职责 duties in accordance with this policy. The following guidelines shall apply to the monitoring of VST:

1. 1. Generally. VST将以专业、道德、合法和一致的方式进行 with all existing College policies, including, but not limited to, those governing sexual harassment and equal employment opportunity. Camera monitors shall watch for suspicious behavior, not individual characteristics. Monitoring individuals based 歧视一个人的种族、性别、性取向、国籍、残疾或其他 protected characteristic is strictly prohibited.
   2. Restricted Access to Images Recorded. Only Authorized Personnel may view or download images recorded by VST. When VST records are reviewed, Authorized Personnel who view recorded video footage must do so in the 有另一名授权人员在场，以保持录像的完整性. 如果大学员工有一个有效的商业理由查看和或下载图像 to disc, they will complete the “Request to Pull Video Footage” form on the MyEGSC portal and forward it to the Director of Public Safety/Chief of Police.
   3. Request for Exception to Access Restrictions. Requests for exceptions to the above guidelines concerning access to images recorded shall be made, in writing, to the Director of Public Safety/Chief of Police. The request shall identify the individual for whom access is sought, the area to be monitored or the images to be reviewed, and the rationale for granting access. 准许或拒绝进入的决定将由公共安全处长/处长作出 of Police. The EGSC Police Department 是否会保存此类请求的文件和指示授予访问权限的日志.
   4. Evaluations of Employee Performance. 学院不会将定期、连续的VST作为唯一的评估方法 of employee performance.
   5. Data Collection. VST shall not be used to collect data about behavior of groups of individuals using an area over a period of time, such as parking patterns or levels and types of use of study or recreational areas.
   6. Requests to Observe Real Time Monitoring. Any individual who may be observed through the use of VST may request to see live video of the area in which that individual may be observed. That individual may request to observe the active monitoring of the area in which that person could be observed for a limited time. Recorded video is not available for viewing. This request will be made to the Director of Public Safety/Chief of Police，并在方便时予以批准，符合操作要求 of the area being observed.
   7. Videotapes and Media. Video tapes or other media will be created, stored and transported, destroyed/erased in a manner that preserves the integrity of the recording, ensures safeguarding of the media for a limited time, and ensures periodic erasure/destruction. All media 由VST收集的资料将储存一段有限的时间，并会定期删除/销毁 schedule as described below.
   8. Location. VST records shall be stored in a secure location, maintained by the 学院正式档案保管人，仅限EGSC警察查阅 or IT personnel.
   9. Log. The EGSC Police Department 是否保留记录介质的日志，注明创建日期，所包含的日期 a rotation cycle and dates of destruction.
   10. Regular Erasure or Destruction of Records. In compliance with USG policy, VST records for non-Incident or Accidents shall be stored for a period of 30 days, after which they will be promptly erased or otherwise destroyed. For known Incident / Accident related video, records shall be retained for a period of 4 years, unless retained 作为刑事调查的一部分，法庭诉讼(刑事和民事)或其他 bona fide use, as approved by the President. However, the Director of Public Safety/Chief of Police, in consultation with the President, may determine that video surveillance records of identified high priority areas be stored for a period of not less than 90 days before being erased. See the USG policy at http://www.usg.edu/records_management/schedules/933/P25. 
   11. Alterations. No attempt shall be made to alter any part of any VST recording. VST workstations 是否会配置成防止摄像机操作人员篡改或复制 recorded information.
   12. Access Log. An access log shall be maintained by the EGSC Police Department for all instances of access to, or use of, VST records. This log shall include the date, time, and identification of the person or persons to whom access was granted, as well as a summary of the reason for which access was necessary.

IX. Release of Information

通过VST获得的信息只有在总统授权的情况下才会发布 学院或其指定人员，根据本政策规定的程序. The following guidelines will govern dissemination of recordings obtained through the use of video surveillance technology:

1. 1. Law Enforcement Purposes. 通过VST获得的信息可能会发布给联邦、州或地方执法部门 personnel for security and law enforcement purposes by the EGSC Police Department. The EGSC Police Department will cooperate and assist federal, state and local law 执法人员在公务调查过程中由执法人员执行 personnel. This includes providing copies of any VST recordings within the College's possession.
   2. Commercial Use. Under no circumstances shall VST recordings be exploited for purposes of profit or commercial publication, nor shall such recordings be publicly distributed except as may be required by law.
   3. Release Pursuant to Valid Judicial Orders. VST recordings will be released as required by subpoenas or other judicial process or orders after consultation by the EGSC Police Department with the College's legal counsel.

X. Destruction or Tampering with Video Surveillance Technology

Any person who tampers with or destroys a video surveillance camera or any part of 将会受到适当的行政及/或纪律处分; as well as possible criminal charges.

XI. Violation of this Policy

Any use of VST for purposes other than those listed in this policy would undermine the acceptability of these resources for critical safety and security goals and is strictly prohibited. Violations of policy will result in appropriate administrative 和/或与管理员工的规章制度一致的纪律处分 of the College. Any information obtained in violation of this policy may not be used 在对学院教职员工或学生的纪律处分程序中 body.

XII. Exclusions

The following uses of video technology are not governed by the provisions of this policy:

1. 1. Academic Use. 本政策不适用于合法的学术用途的视频摄像机的教育 purposes, provided the video cameras are not used to monitor any computer screens.
   2. Private Video Cameras. This policy does not apply to private video cameras owned and operated by members of the campus community.
   3. Law Enforcement Surveillance. This policy does not apply to the use of video surveillance technology as authorized by a search warrant or to use by certified law enforcement officers, including any 学院在调查过程中聘用的持证执法人员 在其作为持证执法人员的职责范围内处理具体案件.
   4. Unrelated to Surveillance. 本政策不适用于因无关原因而建立的视频摄像机或网络摄像机 to surveillance activity, including remote monitoring of facilities construction to ascertain project progress, campus public relations initiatives or videotaping of athletic events for post-game reviews.